It doesn't have to be outside their home, where they can get infected, but within the boundaries of their home where they can bond with one another. Don't Just Talk About PTO Benefits: Encourage Your Employees to 4. We asked nine thought leaders to share their best advice on how to encourage employees to take some well-deserved time off. Dear Valued Customer, We are beyond grateful for your continued support and loyalty to our brand and services. $(document).ready(function () { Have a Clear Employee Vacation Policy First, make sure your employee vacation policy is clearly outlined. [Give a reason for sending the incorrect mail according to you in your own words, this is just an example given]. We showcase this by offering our employees unlimited PTO. $("span.current-site").html("SHRM China "); 0-5 years of service - [days] PTO days each year for exempt employees; [days] PTO days each year for nonexempt employees. 11+ Vacation Policy Examples - PDF, Word. To keep your mind and body healthy, its important to take some time for yourself every once in a while. If it has been awhile since you took a vacation, start planning your time off. First, when you use Timetastic, you get access to your teams Burnout Board. } "It ended up that a lot of people were not able to use their vacation," said Barb Malek, the center's operations director. We strongly recommend taking vacation time during this pandemic. Set the example for your employees Discuss the days you will be taking off and encourage your team to do the same. Companies need to ensure that they consider the rights and benefits of the employees whenever certain policies are planned, created and developed. But if you dont use it by the end of the year, [DD/MM/YY], then your time off will reset for the new year. Employees encouraged to take time off for well-being As of [DD/MM/YY], you have an annual leave balance of [X DAYS/ X HOURS]. An example of this could simply be sending a calendar invitation via email to remind your employees that you will be out of the office. It's also important to clearly indicate who approves someone's holiday requests. 3 templates for reminding your employees to take annual leave Template #1: Reminding your employee that the end of the year's approaching and their holiday time doesn't carry over Template #2: Informing your employee that they missed the cut-off for taking their leave (and explaining how your carry-over policy works) Dear [RECIPIENT'S NAME], Another option is for HR to implement PTO blackout dates. Vacation Policy - 11+ Examples, Format, Pdf | Examples Review. HBR Learnings online leadership training helps you hone your skills with courses like Team Management. Thats why we have an annual leave policyto help you take care of yourself so that youre ready to go when it comes time to come back! The next big thing to solve is making sure your team has the tools to book their holiday. How HR Can Remind Employees to Use PTO Benefits Before - BerniePortal Tami Wolownik, human resources head at Siemens Mobility, North America, a transportation consulting firm in Alpharetta, Ga., suggests that managers encourage employees to take a day or two off to . All of my survey participants said it was important to take time off, but many were personally reluctant to unplug. 5 Ways to Persuade Employees to Take Vacation Before They Burnout Adjust Job Requirements to Allow for Stress-Free PTO. "[Time off] is the most emotional benefit we have. How to get employees to take vacation - Recruiting Resources: How to Many have rediscovered activities within their immediate reach. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); They worry that workers' reluctance to take time off is only adding to the anxiety, stress and other mental health problems caused by COVID-19 and the recession. Explain the need for leave. $('.container-footer').first().hide(); Start your free one-month trial today. Note: This is what it looks like when you book a holiday using our mobile app. Encouraging Employees to Utilize Paid Time Off During a Pandemic Annual allotment vs. accrual bank vs. unlimited? We are keen to hear your thoughts on the best way to motivate everyone in the workplace to get involved with our drive to be more energy efficient. Please enter the text you see in the image below: SHRM provides content as a service to its readers and members. "Then you know what they have planned, and you can encourage them to follow up on it and take the time off.". Make booking leave from work easy. For instance, you can give your employees the tools to help them unplug from work. To all employees: COVID-19 is unpredictable. Home Letters Templates Encouragement Letters. There are many positive benefits of taking vacation time. DOCX Direction to take excessive annual leave template - Fair Work Vacations are necessary to help you re-charge and be your best in the office. How to write a letter to your employee to take annual leave: 3 templates Sample of Circular for Leave/Leave Request Procedure They are now allowed to carry over two weeks instead of just one. With people understandably fearful about their employment, employers need to set up and give people the mental break they need. For additional queries, you can reach our department of [Mention the details] at [mention phone number] or directly through an email at [mention the email address]. But if youre always putting in extra time because that project needs to be on timeor because theres too much work left over from last weekthen this will send the message that its okay for them not to take any personal days and just keep going without sleep or relaxation. "Make it mandatory," says Profico. If you're in HR, use this email template to communicate to your staff regarding coronavirus and flu prevention. This sample leave restriction letter clearly states the company rules and actions against the failures. Subject Line: Please join us as we re-open our doors on June 05, 2020. Why You Need to Encourage Employees to Use Their Vacation Time Smith speculated that employees didn't see the point in taking time off when they were working from home just to stay at home. You have always been a diligent, hard-working, and loyal team employee (mention the details). The disparity in working conditions is becoming evident in the yield of work based on individual work-from-home circumstances. If You're in HR, Send this Email About Coronavirus to Staff - Workest Here are 12 ways you can proactively encourage employees to take time off work: Encourage employees to take a digital detox. Sterling R. Morris, Intermountain Healthcare. Weve given you three different templates above for informing someone about the leave theyre about to lose. [company] is committed to ensuring that employees make the most of their allotted PTO, so please coordinate with your manager or supervisor to utilize this policy. What Is a Dependent Care FSA and How Does It Work? The point is, you now have the information on hand. Your communication needs to include your companys stance on travel, any restrictions back at work if someone does leave town for example, a lab worker who must be on site after vacation and risks to public and personal safety. How to write a MEMO for employee to clear annual leave? - Ask Me Fast 2. Encourage Employees to Use Vacation Time [Mindful Policy] - actiPLANS On A Mission to Help Small Businesses to Be a Brand. It outlines the employee's intended days off and their plan for coverage at work. Not to mention that according to SHRM, when employees take PTO, theyre often more productive and exhibit lower stress and better mental health. A substantial number of companies (42 percent) have made or are planning changes to PTO, vacation and sick-day programs, according to Willis Towers Watson. How to encourage employees to use PTO during coronavirus advise the employee you would like them to take some of their annual leave, and. Unsubscribe anytime. First, provide clarity about your time-off policy and any company, government, or health official guidelines and restrictions. As Limeades CEO Henry Albrecht stated in my survey, Share the rules, show care, model the behaviors, and trust people to do the right thing.. Purpose - - The purpose of this paper is to explore the impact of the employer's wage policy on the wage dynamics of vulnerable groups of employees at large firms, including younger employees, employees on fixed-term contracts, and employees who take parental leave. The fear of being replaced or overlooked for projects or promotions is a potential factor preventing your employees from taking time off. How To Compose a Vacation Request Email (With 3 Examples) Posted on August 4, 2021 } This letter is to inform [mention the name of the person] from [mention the name of the company or the organization to which you are writing this letter] that I the [mention designation of yours] of [mention name of the company and the organization] would like to encourage you to take a vacation from your work for few days. This could include switching from an accrual bank or lump sum benefit to unlimited PTO, which eliminates the risk of expensive year-end payouts for unused vacation days. If you have any questions about your leave balance, or how to book leave, please reach out to your manager. Vacation Request Letter: 4 Templates and Emails, Vacation Request Email to Boss Sample: 4 Examples, Holiday Request Letter to Manager: 4 Templates, Leave Extension Letter Example: 4 Templates, Holiday Request Letter example: 4 Templates, Leave Application Confirmation Letter: 4 Templates, Leave of Absence Letter Template: 4 Emails, Commercial Credit Analyst Cover Letter Example: 4 Templates, Commercial PropertyManager Cover Letter Example: 4 Templates, Commercial Real Estate Broker Cover Letter Example: 4 Templates, Commis Chef Cover Letter Example: 4 Templates, Clinical Application Specialist Cover Letter Example: 4 Templates. To make sure that you use your annual leave before the end of the year, were writing to inform you that you will be on mandatory leave from [START DATE] to [END DATE]. This policy is based on mutual trust . But do your employees? By setting out a clear policy and making leave easy to book, business owners can set a precedent that taking leave from work is encouraged. And finally, activate your team by creating a plan where work is still accomplished, even as people are offline. People will be scared and caring about their health and source of income. Template: Employee Vacation and PTO Policy Change | BerniePortal 1. Here are some ways you can encourage employees to step away from their devices: Sometimes employees hesitate to take time off because they feel they will be distracted from getting all work-related emails and then having to reply to them instantly. You can reach me at [alternate contact info]. Estimated Read Time: 4 minutes. Employee Letter and Email Examples - The Balance Careers This was the concern one of my clients recently. This is an easy way to help your employees unplug, refocus, and enjoy themselves. However, when a manager (i.e. This can help managers optimize workload delegation. There's more to PTO than making adjustments at the end of the year. But ideally, no one will ever be on your Burnout Board. Is the PTO benefit still competitive with other employers in the industry? The best way to encourage employees is by setting an example yourself. They can do this through their browser or through our mobile app anytime they want. That also means that they're responsible for getting that work done and coordinating with other team members to make that happen. It gives both the employee and employer time for review. [Include Template 4] Thanks, Your HR Team TEMPLATE 4: Managers Team Involvement (Every 6 months) Hello Team! When some of your employees are using time off, share that information with the rest of the team and encourage them to do so as well. Thats why its a good idea to keep your team updated on how much leave they have and the last time they took a break. Being transparent about leave policies allows individuals to consciously weigh trade-offs and enables everyone to operate from the same set of principles. Why you should encourage staff to take annual leave } 9 Ways To Encourage Employees To Take Vacation Days & Use PTO When the company's needs override those of the employee, you may ask an employee to take a scheduled leave or use accrued vacation hours to compensate for. With varying demands for inter-generational care and self-care, encourage your employees to take the time they need to balance competing priorities. It is essential for your employees to take time off from work for their sake, as much as yours.